2020 AGM

QANTM’s 2020 Annual General Meeting (“AGM” or “Meeting”) will be held on Friday 27 November 2020, commencing at 2:00pm Australian Eastern Daylight Time (AEDT).

In the interests of the health and safety of shareholders, employees and other stakeholders, the 2020 AGM will be held as a fully “virtual” meeting, conducted online using technology to facilitate shareholder participation. Shareholders and proxy holders will be able to listen to the proceedings, view the presentation, vote and submit questions during the meeting, using the “Lumi” online AGM platform.

Participating online in the 2020 AGM will enable Shareholders to listen to the meeting, view the presentations, submit questions to the Board and Auditor and vote in real-time on Items of business.

Shareholders can participate online in the Meeting through the Lumi platform, by visiting the website web.lumiagm.com/311418381 on a smartphone, tablet or computer, or through the Lumi AGM app, which is available for download from the Apple App or Google Play stores.

Registration will open from 1:00pm AEDT on Friday 27 November 2020, one hour prior to the start of the meeting.

To participate, Shareholders will need to enter:

• their Securityholder Reference Number (SRN) or Holder Identification Number (HIN)
  • You can find your SRN/HIN on the Welcome Letter, Issuer Sponsored Holding Statement (SRN) or CHESS Notice (HIN) you received when you first became a QANTM shareholder, or on your most recent Dividend Statement (if you received a hardcopy).
  • If you are unable to locate your SRN/HIN, please contact Computershare on 1300 850 505 (within Australia) and +61 3 9415 4000 (outside Australia). As your SRN/HIN may only be provided by post for security reasons, please ensure you contact Computershare by no later than Friday, 13 November 2020. For security reasons it is important that you keep your SRN/HIN confidential.
• a password, which:
  • for Australian resident Shareholders, is the postcode for the registered address for their shareholding; or
  • for Shareholders whose shareholding is registered at an address outside Australia, is a 3-character country code (eg for New Zealand – NZL; for the United Kingdom – GBR; for the United States – USA; for Canada – CAN). A full list of country codes is provided in the Virtual AGM Online Meeting Guide available in the Key Documents section of this webpage.

Shareholders will need the latest versions of the appropriate web browser.

Further information about how to log in to the Lumi AGM website or the Lumi AGM app, to register for the Meeting, and to participate in the Meeting as a Shareholder, is available in the Virtual AGM Online Meeting Guide available in the Key Documents section of this webpage.

Additional requirements for proxyholders and corporate representatives – please obtain login details from Computershare

Proxyholders, and individuals appointed as corporate representatives on behalf of corporate Shareholders or corporate proxyholders, will need to contact Computershare, as early as possible in advance of the 2020 AGM, on 1300 850 505 (within Australia) or +61 3 9415 4000 (outside Australia) to obtain login details to participate online during the AGM.

Voting at the AGM and appointment of proxies

Voting on all Items of business will be decided by way of a poll.  The Chairman of the Meeting will open the poll at the beginning of the Meeting and the poll will remain open until the close of the Meeting.

Shareholders may vote at the Meeting in either of two ways:

• during the Meeting, while participating in the Meeting online through the Lumi platform (refer to the Virtual AGM Online Meeting Guide available in the Key Documents section of this webpage); or
• by appointing a proxy prior to the deadline of 2:00pm (AEDT) on Wednesday 25 November 2020.

Shareholders are encouraged to lodge a directed proxy before the proxy deadline even if they plan to attend the meeting online.

Subject to the specific proxy provisions applying where a Shareholder appoints the Chair of the Meeting as proxy (see below), if a Shareholder has not directed their proxy how to vote, then the proxy may vote as the proxy determines.

Appointing a Proxy

A Shareholder who is entitled to participate in and vote at the Meeting is entitled to appoint a proxy to participate in the meeting and vote on behalf of the Shareholder.  A Shareholder who is entitled to cast two or more votes may appoint up to two proxies and may specify the proportion or number of votes each proxy is appointed to exercise.  A proxy need not be a Shareholder of the Company.

Shareholders can appoint a proxy in several ways

ONLINE

The easiest way is to appoint a proxy online by logging in at the  www.investorvote.com.au website.  To do this, you will need:

• The 6 digit “control number” for the QANTM AGM: 184705
• Your Securityholder Reference Number (SRN) or Holder Identification Number (HIN), which identifies you as a QANTM Shareholder.
  You can find your SRN/HIN on the Welcome Letter, Issuer Sponsored Holding Statement (SRN) or CHESS Notice (HIN) you received when you first became a QANTM shareholder, or on your most recent Dividend Statement (if you received a hardcopy). If you are receiving communications from QANTM by mail then the letter to Shareholders, which you received explaining the 2020 AGM arrangements, will be accompanied by a personalised proxy form which includes your SRN or HIN. If you are unable to locate your SRN/HIN, please contact Computershare on 1300 850 505 (within Australia) and +61 3 9415 4000 (outside Australia). As your SRN/HIN may only be provided by post for security reasons, please ensure you contact Computershare by no later than Friday, 13 November 2020. For security reasons it is important that you keep your SRN/HIN confidential.
• A password, which:
  • for Australian resident shareholders, is the postcode for the registered address for your shareholding; or
  • for shareholders whose shareholding is registered at an address outside Australia, is a 3-character country code (eg for New Zealand – NZL; for the United Kingdom – GBR; for the United States – USA; for Canada – CAN).  A full list of country codes is provided in the is provided in the Virtual AGM Online Meeting Guide available in the Key Documents section of this webpage.

SUBMITTING A PRINTED PROXY FORM

• by mail to Computershare Investor Services Pty Limited (Computershare) at GPO Box 242, Melbourne Vic 3001.  Please allow sufficient time so that it reaches Computershare by the Proxy Deadline;
• by fax to Computershare on 1800 783 447 (if sent from inside Australia) or +61 3 9473 2555 (if sent from outside Australia); or
• by hand delivery to Computershare at 452 Johnston Street, Abbotsford, VIC 3067.

Custodians may lodge their Proxy Forms online by visiting www.intermediaryonline.com

Deadline for submission of Proxy Forms and online appointment of proxies

To be effective, the Proxy Form must be completed, signed and submitted with the Company’s share registry, or appointment of a proxy must be completed through the www.investorvote.com.au online facility, no later than 2:00pm (AEDT) on Wednesday 25 November 2020 (the Proxy Deadline).

Proxy Forms signed by attorneys

If the Proxy Form is signed by an attorney, the relevant original power of attorney, or a certified copy of it, must also be submitted by mail or delivered by hand, and must be received by the Company’s share registry before the Proxy Deadline.

Proxyholders and corporate representatives will need to obtain additional login details from Computershare:

Proxyholders, and individuals appointed as corporate representatives on behalf of corporate Shareholders or corporate proxyholders, will need to contact Computershare, as early as possible in advance of the 2020 AGM, on 1300 850 505 (within Australia) or +61 3 9415 4000 (outside Australia) to obtain login details to participate online during the AGM.

Corporate Representatives and Corporate Proxies

Bodies corporate who are shareholders, or who have been appointed as proxies, may appoint an individual as a corporate representative to participate in and vote at the Meeting on their behalf. Corporate representatives must be appointed in accordance with section 250D of the Corporations Act.

QANTM requires evidence of the appointment as a corporate representative, in the form of a copy of the letter or other document confirming that the corporate representative is authorised to act in that capacity, properly executed in accordance with the body corporate’s constitution, to be received by the Company before the commencement of the Meeting.

Due to the ongoing COVID 19 pandemic, as at the date of this Notice of Meeting there are restrictions on workplace attendance in Melbourne which may lead to delays in processing of documents delivered to QANTM’s registered office. Shareholders and corporate representatives are encouraged to provide the documentation evidencing appointment to Computershare by 2:00pm (AEDT) on Wednesday 25 November 2020.

A suitable form of authorisation may be obtained by calling Computershare on 1300 850 505 (within Australia) or +61 3 9415 4000 (outside Australia), and is also available for download from the “Key Documents” section on this webpage.

Corporate representatives will need to obtain additional login details from Computershare

Individuals appointed as corporate representatives on behalf of corporate Shareholders or corporate proxyholders, will need to contact Computershare, as early as possible in advance of the 2020 AGM, on 1300 850 505 (within Australia) or +61 3 9415 4000 (outside Australia) to obtain login details to participate online during the AGM.

Asking questions – before and at the 2020 AGM

Participants in the Meeting may submit questions and comments online during the Meeting via the Lumi platform.

Shareholders are encouraged to submit questions in advance of the meeting.

Written questions for the Company’s auditor, Deloitte, should be submitted to the Company no later than the fifth business day before the Meeting, being Friday 22 November 2020, and should relate to the content of the Auditor’s Report and the conduct of the audit.  The auditor will also participate online in the Meeting.

It is preferred that written questions for the Company’s auditor and also in relation to other items are submitted by email to [email protected].